Research Ethics Board

All research studies conducted at St. Joseph's Health Centre that involve staff, patients or community members require prior approval by the Research Ethics Board. The Board reviews all protocols conducted within the Health Centre or by Health Centre staff and physicians. The Board is responsible for ensuring that all protocols are of high scientific merit; are ethically sound; respect the privacy and rights of all participants; comply with all regulations; and are monitored.

For further information on submission to the Board, please contact the REB Coordinator, by phone at 416-530-6486 ext. 4193 or by email at

Investigators, research coordinators and residents: please complete the Tri-Council Policy Statement (TCPS2) Tutorial and include the certificate with your submission. Follow this link to begin.

Is it Research or Quality?

If you are not sure whether your project requires REB review, please see our Research versus Quality Improvement Guideline & Checklist by clicking the document below. The guideline describes the difference between research and QI and includes a checklist that will help you with the determination. Upon completing the checklist, please print and keep for your records.

Research vs. Quality Improvement Checklist

REB Applications, Forms and Guidelines

To initiate new study protocols at the Health Centre, an application form must be submitted to and approved by the Research Ethics Board. The submission will be reviewed at the monthly REB meeting; REB responses and recommendations will be distributed within approximately two weeks following the meeting. Please note: if the purpose of the submission is to receive approval to post external study advertisements at SJHC, the SJHC application form must be completed and all study documents must still be provided.

For ongoing studies, annual renewal forms must be submitted on each anniversary of REB approval. Upon study closure, final reports are required. Forms and guidelines are available below:

Human Subject Research Application Guidelines
Human Subject Research Application Form
Human Subject Research Application Form
REB Chart Review Application Form
REB Chart Review Application Form
Annual Renewal Form / Final Report Form
Annual Renewal Form / Final Report Form
SJHC REB - Amendment and Administrative Form - March, 2015
SJHC REB - Amendment and Administrative Form - March, 2015
Sample Consent Form
Sample Consent Form
Consent Form Guidelines
Consent Form Guidelines
Consent Form Logo
External SAE Summary Form
External SAE Summary Form
Internal SAE Form
Internal SAE Form
Protocol Violation Reporting Form
Protocol Violation Reporting Form
Guideline for the Post-Discharge Contact of Patients
SJHC Confidentiality Policy
Approval Process

2016 REB Meeting Dates

  • January 11, 2016
  • February 22, 2016
  • March 7, 2016
  • April 18, 2016
Note: Please confirm the deadline with the REB coordinator at Earlier meetings have earlier deadlines (as opposed to the last day of the month prior to the meeting).

Submission to the Research Ethics Board

Please submit your forms and applicable documents to the REB Coordinator at the address below. The deadline for receiving submissions for REB review is usually the last business day of the month previous to the targeted REB meeting (please confirm the deadline with the REB Coordinator). Please note that original signatures are required by the REB.

With your submission, please include a cover letter addressed to the REB Chair, Hazel Markwell, PhD, c/o REB Coordinator, Rm 6S604a, describing your project and what it is you are requesting (e.g. approval for a new protocol, approval for annual renewal, etc.). Although there is no amendment form, requested changes to an approved protocol may be requested in a letter, and submitted with all modified study documents (with changes highlighted).

REB Coordinator
Room 6S604a, Sunnyside Building
St. Joseph 's Health Centre
30 The Queensway
Toronto ON, M6R 1B5
Phone: 416.530.6486 x4193
Fax: 416.530.6054

REB Regulations & Guidelines

Research Ethics Board Standard Operating Procedures
ICH - Good Clinical Practice (GCP) Guidelines
Tri-Council Policy Statement
The Personal Information Protection and Electronic Documents Act (PIPEDA)
Personal Health Information Protection Act, 2004 (PHIPA)
Health Canada - Therapeutic Products Directorate
Heath Canada - Medical Device Trials

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